Case Study: Payroll Investigation Cut From Hours to Minutes

A disciplined finance team ready to scale without scaling effort

An outsourced accounting operation delivers month-end financial reporting for a growing network of skilled nursing and assisted living facilities. Each month, the accounting team analyzes payroll fluctuations across 23 facilities, explaining every labor cost change greater than $1,000 to clients across Paycom and Paycor payrolls, reconciled against Sage Intacct GL postings.

The team had built a rigorous, high-quality process. The goal was to preserve that quality while dramatically reducing the manual effort behind it, compressing a multi-system investigation into a single workflow that surfaced answers automatically, caught errors before they left the office, and preserved full investigation history across every facility and time period.

Payroll Analytics Platform, built for a multi-facility month-end close

A purpose-built web platform was designed and delivered to consolidate payroll data from Paycom, Paycor, and Sage Intacct into a single unified interface. After each month-end, the system automatically pulls and merges all pay period data per facility, highlights every fluctuation of $1,000 or more by job title, and surfaces likely root causes such as staffing changes, overtime spikes, accruals, and bonuses, directly alongside each number.

Three screens. Every answer an accountant needs, without leaving the platform.

The platform was designed around how accountants actually work during month-end close: start with the big picture across all facilities, drill into a single facility’s P&L, then go as deep as individual employee hours, all in one place, with zero system switching.

Hours of investigation, collapsed into a single session

Before the platform, each facility required downloading files for two or more pay dates, merging in Excel, pivoting, then jumping between Intacct and Paycom or Paycor repeatedly to answer a single question. The platform eliminates every manual step. Accountants arrive at the answer already on screen.

Posting discrepancies caught before client reports go out, not after

GL mismatches between payroll systems and Sage Intacct were a systemic risk. Payroll data was manually transferred into Intacct, creating opportunity for wrong GL codes, missed entries, and misclassified earnings. The only check was the accountant noticing something during investigation, a fragile process at scale.

The platform’s automatic cross-check engine changes that entirely. Every month, payroll amounts from Paycom and Paycor are validated against Intacct GL postings before the human review begins. Mismatches surface immediately, with full transaction detail, and all investigation decisions are stored in a persistent audit trail that can be queried across facilities and time periods.

Month-end payroll close transformed, from multi-system hunting to one unified workflow

The Payroll Analytics Platform consolidates data from Paycom, Paycor, and Sage Intacct into a single interface that accountants use from the first moment of review to the final comment. After each close, the system pulls and merges all pay period data per facility, detects every fluctuation above the $1,000 threshold, surfaces likely causes automatically, and presents a structured review screen, with instant drill-down to employee-level detail, automatic GL cross-checks, and a persistent audit trail. No file downloads. No manual merging. No tab-switching.